Wednesday, December 21, 2016

Tips to Surviving the Holidays with Guests and Remain Organized


Last year during the holidays I had 16 days in a row with guests so I think I can give you a few tips on how to survive and keep your holidays organized.  During the holidays most guests are family, so following these tips will be simple and keep your organized. 
The first tip is to plan out a menu including all 3 meals starting with the first meal your guests will have after they arrive.  Knowing what you will have to eat makes your life so much easier and reduces the amount of stress by 99%.   Before your guests arrive find out what their normal breakfasts might contain and do not feel the need to make a fancy breakfast every morning.  I believe most guests would prefer to have breakfast when they want and to have items they normally eat.   Asking a guest to help out a meal time will also keep you organized and make your guests feel useful. 
The second tip is to continue your routine as much as possible including tasks such as exercising and walking the dog.  Your exercise will also help reduce the stress during the holidays.    Make sure you include your guests in some of your routines as appropriate.  If you have a busy day, ask someone to help with some of the routines and maybe walk your dog, or empty the dishwasher.
The last tip to keep you organized during the holidays is to keep a list of tasks to be completed during the day.  This will help keep your day organized and keep you from forgetting something important that needs to be completed.  Before your guests arrive, write down tasks you will need to do each day such as changing beds between guests, grocery shopping, cleaning, and laundry.  Knowing what you need to do each day will keep your day and life organized. 

The holidays can be stressful and make you feel out of control and in chaos, but if you follow this few tips, you can survive and stay organized.  

Wednesday, October 26, 2016

3 Tips For Time Management

There is never enough time to get it all done.  Most of us think that if we can just get this one project completed or the one task crossed off the to do list, then time will magically appear.  Unfortunately, that time never appears.  So many of us believe that if we can get past a certain point that time will open up and we will have more time to do other things.  What happens is that we get to the point and some other issue just replaces what we have just finished.


An example I see frequently is when mothers finally get the last child in school and believe they will have so much more time and everything they have ever wanted to accomplish will finally get done.  It never happens because they start volunteering a little at the school, extracurricular activities become a huge time consumer and time slips away.  The scrap booking project, or picture organizing become a task just out of reach.  Many of those projects have been on your mind for 2 or 3 years and just seem to be always put on the back burner.  
One tip to gain some more time is to take a look at all the incomplete projects and categorize them by importance.  Those with the least amount of importance should be let go and eliminated.  
The next  tip is to set a date and time to have those projects you have categorized as important to be completed.  Be realistic about the time and schedule times and days to work on them.  If you are unable to start it by the completion date, it is time to eliminate it and all items associated with the project.  
The last tip is to start a list of everything you do each day for a week.  Start from the time you wake up until you go to bed.  Everyone has specific tasks they do each day and once the process begins of writing them all down, you will see a pattern and more than likely a few tasks or steps you can take to free some of your time.  

Wednesday, August 31, 2016

3 Tips For Organized Back To School Schedule

For many, August or September begins the start of the new school year.  There are last vacations to take, family reunions to attend, cookouts to go to, and fairs to visit. 
Most of us dread of school starting again because it means a much more scheduled day and more tasks to be completed each day.  There are children to wake up, lunches to be made, decisions on what to wear, breakfasts to prepare, papers to fill out and buses to catch.  The mornings can get stressful quickly.  The evenings can be hectic too with homework and sports. 
To make sure all is accomplished and everyone makes it to their place on time with everything they need, a routine must be started and maintained.  This is the first tip for an organized return to school.  Make a list of everything that will be different as school starts.  This might include wake up times, lunches to be made, buses to catch, car pools to be scheduled, bedtime schedule, and homework times. 
The second tip is to decide when each of the tasks on the list will be completed.  Can some be completed the night before?  Making lunches the night before is the easiest item to move from morning to night.  For younger children, clothes can be laid out the night before.  There should be an area for book bags, coats and shoes, so the morning is not taken up by looking for all these items. 

The third tip is to use lists.  Younger children do well with lists and begin to understand the importance of a schedule and completing tasks.  Make the list fun by adding artwork or large check boxes.  For older kids, maybe try texting it to them.  After a few weeks of the start of school, the lists can be used for chores instead of the daily routine as that will have become a habit by then.   

Wednesday, August 10, 2016

3 Tips on How to Tackle Your "To Do" List

     
One of the most frequently asked questions from my clients is "how do I get my "to do" list completed"?  It seems as if the to do list is a never ending list of tasks to be completed. Every day the list stares you in the face or you just plain forget about it.  Sometimes I am just sitting outside and realize there is something I need to add to the list.   Some of you have home and work to do lists which makes it  even more overwhelming.  

The first tip and the best and most effective way to complete a task on your "to do " list is to schedule it. Put it on your calendar as you would a doctor's appointment.  Start with some easy ones to adjust to doing a task.  Do not try to put all of the to do list on the calendar at one time.  This will lead to failure and you will be in the same boat as you are now.  Start with one task and one day.  Make sure you complete it and celebrate the accomplishment.  Move on to another task a few days later and continue as time allows.  

 I know some items are difficult or too big to schedule on a day such as painting your deck or your entire room.  Factors such as weather and enough time will hinder this and other tasks.  Fortunately, not all tasks on your to do list are hindered by other factors other than that most of us just cannot seem to get them done. 

The second tip is to start timing your tasks so you will better understand how long they are taking you.  Nothing is more derailing then to have an hour scheduled for something and it takes 2 hours.  You need to become more aware of your time.  A good exercise is to write down everything you do during the day and how long you do each item.  How long does it take you to get ready in the morning, get to work, grocery shop and read the paper. Doing this for a week will really open your eyes to how your time is spent. 

The last tip is to review your list weekly to really make sure that all the tasks on the to do list are still relevant and if some can be assigned to someone else.  If your to do list is a mile long, the reality is you will never get it completed and this will frustrate you to just not do any of it.  

For more tips, please take a look at my website. Transformare Organizing Services
  

Tuesday, July 12, 2016

4 Tips for Busy Moms to Be Stress Free

The summer can be the busiest time for moms because the kids are home from school.   Those moms with infants, toddlers, and elementary age children have some of the busiest schedules.  24 hours with the kids can cause stress and leave you feeling drained.  Here are 4 tips to keep your summer less stressful.
The first tip is to schedule ahead.  Do not wait for Monday to roll around to make your plans for the day or even the week.  Activities and events, free or not, fill up fast during the summer.  On Wednesday look ahead at the weather and plan on trips for zoos, pools, and parks for the following week.  Put it on your calendar and remember you might have to be flexible with the days due to pop weather conditions.  The same planning ahead goes for doctor and dentist appointments.  Those can fill up fast too especially for sport check ups.
The next tip is to gather information from the local paper, google, and neighbors on current activities and events going on.  The libraries are a great resource too, especially on those rainy days.  They should have a calendar of their activities on their website or on site.  Spend less time planning the coming week with all this information already in a file to refer to each week.



Tip 3 is to stock up on craft supplies and movies for the time you need to spend inside or at home. Having the supplies on hand will allow you to do what you need to do while they are creative.  Many craft stores have supplies for an individual project kids can work on by themselves.   Also have your to go bag ready for all the day trips.  One for the pool and outdoor events and one for more indoor events.  This will save you time and you won't forget something because you will not be running around trying to remember it all.
The final tip is to arrange for a baby sitter once a week or more for you to do the things you need t get done without the kids.  If you cannot afford a babysitter frequently, ask a neighbor for a swap day or half day.  Many neighborhoods have Facebook pages and groups, making it easy for such a request.  If you are lucky enough to live in the same area as family, asking them on a monthly basis might be an option.

Wednesday, June 8, 2016

Why Am I So Unorganized?

Many of my clients ask " Why Am I so Unorganized?"  They feel ashamed, stupid and helpless.  They think something is wrong with me, I should know how to do this.  There are many reasons for individuals to be unorganized.  We are all wired differently and some have organizing skills and others do not, but you are not alone.  I run into all different types of clients and there are many reasons for individuals being unorganized.  The 3 reasons I see regularly are chronic disorganization, adult ADHD and situational disorganization.   According to the Institute on Challenging Disorganization, the definition of chronic disorganization is having a past history of disorganization in which self-help efforts to change have failed, an undermining of current quality of life due to disorganization, and the expectation of future disorganization.   Many of my clients are chronically disorganized and think it is just them.  They believe there is no hope for them because they have always been this way, but with a professional organizer trained in this, chronic disorganized individuals can be organized.  

Adult ADHD clients too believe it is jut them and have no idea why they cannot get organized.  Many have gone most of their adult life with no idea they are ADHD.  According to WebMD, 4%-5% of all adults have ADHD.  According to Mayo Clinic ADHD is not recognized or diagnosed until the person is an adult.  Adult ADHD symptoms may not be as clear as ADHD symptoms in children. In adults, hyperactivity may decrease, but struggles with impulsiveness, restlessness and difficulty paying attention may continue.  Some other symptoms are difficulty reaching a decision, the habit of overwhelming oneself with information and details before choosing and allowing people or circumstances to decide for you.  


Situational disorganization is when an event in life requires or consumes most of your attention and time.  The only tasks that are kept up with are only the absolutely necessary ones.  The event can be taking care of a loved one, getting a new job, having multiple children within a few years, or the death of a loved one.  I see this type of disorganization frequently.  Since my clients have only continued doing the most necessary tasks such as paying bills and doing laundry, the rest, such as filing and purging remains undone.  When the event that has been consuming all their time is over, they are too overwhelmed and just do not know where or how to start.  Most of these individuals just need assistance getting their spaces back to normal so they can take over and maintain.   

Wednesday, April 13, 2016

5 Tips to Help Manage Your Tim



Time management is not just for those in business, it’s something that helps everyone including moms, kids and businesses.  If you are one of those feeling that you just can't get it all done, these tips will help you manage your time.  The first tip is to write down everything you do for the day.  Include everything such as your morning routine, making meals, driving kids around, working, grocery shopping, even choosing clothes.  Write down each activity, the time you started and he time you ended.  After a few days you might start to see a pattern and some events you spend too much time completing or others you need to spend more time on.  For instance, if it is taking you 20 minutes in the morning to choose what to wear each morning, then possible going to choosing in the evening will save you time each morning.  Pay close attention to times that you are wasting much of your time or it is taking longer than it should to complete a task.  If you are a morning person, then the evening should not be the time you are trying to make a multitude of decisions.  Leave that for afternoon or morning.  The same goes for those of you who are not morning people. Make those decisions in the evening.  Continue to look at your schedule and the events you’re spending time on during the day.
Once you have a good idea of your days and weeks then the second tip is to sit down and decide what you can let go of and what can be tweaked.  If you are spending 2 hours a day reading the paper, can you reduce that to just the main parts and then watch the local or national news?  Don't save the papers and think you will read them all later, that trick never works.  Your goal is to add some time to your schedule so you are able to fit more pertinent events into your schedule.  You might decide that you need help in some areas such as cleaning or grocery shopping.  Maybe you need to arrange more carpooling for kid’s practices or parties.  Do not feel bad if you have to miss one or two games during the season. It happens and kids adjust much easier than we think.  Do not be afraid to ask for help. Maybe you cannot afford a cleaning service every week or every other, but maybe once a month.  Tip number 3 is to delegate some of the chores to others.  Don't try to me super mom or dad as that will just wear you down and you will get less done. If you are currently going to the grocery store every day, maybe spending a little time planning the week of meals out will help you cut your time at the grocery store down.  Spending a little time and planning ahead will award you with more time.
Tip number 4 is to learn to say no. For many of my clients that is a very difficult task to learn.  Do not feel the urge to say yes to every task and challenge someone asks you to take on or help with. Sometimes you just have to say your schedule currently does not allow you to add the time and maybe the next project you can help on.

The last tip is to plan your week on Sunday or the day that make the most sense to your week.  Make sure you can be flexible as there is always something that comes up during the week that will change your plans.  Review your next day every evening so you can make any adjustments that need to be made. 
Need more tips?  Visit my website: http://www.transformareorganizing.com

Monday, March 21, 2016

3 Tips To Make Mornings Easy

Mornings for some of us can be hard because they are so busy.  Trying to fit a workout in

 along with getting ready for work, feeding everyone, getting kids off to school or daycare

 and making sure everyone has what they need for the day.  Usually you only have a 

couple hours to get it all done.  I have 3 tips to make it easy.

Tip one is to make this a routine.  According to developgoodhabits.comIf you follow a “morning routine” every day, you’ll create a short ritual (under 30 minutes) where you can complete a number of small habits that can improve your life.
If you workout in the morning, wake up 30-40 minutes early and get your workout in.  Your life and health will thank you.  You have exercise DVD's, exercise shows, and more option then every now to get this accomplished.  It does not require you to join a gym. 
Tip 2 is to take care of some tasks the night before.  Make lunches, put all items together for kids, look at your schedule for the next day and get what you need near the door, and decide what you are going to wear.  So many moms waste precious minutes in the morning trying to make a decision on what to wear.  
Tip 3 Have an area near the door where every one's bag, keys, purse and coats are so there is not a mad rush to look for all the needed items seconds before you and they need to be out the door.  
Following these tips will make your mornings easy and in return you will not be frazzled all day.  
Visit my website Transformare Organizing Services to learn more about my services and tips you can use.  


Tuesday, February 2, 2016

3 Tips On How Businesses Can Increase Productivity Through Organizing

Now is the time for businesses to increase their productivity through organizing.  The size of the business does not matter, small, medium and large businesses need to be smart about productivity during these economic times.  Many just cannot afford to hire more individuals but need to continue or increase their productivity with the same number of employees.  How?

Examine all the procedures within the office and how they are accomplished. Concentrate on whether steps can be eliminated or combined.  If steps can be eliminated or combined.  Could something that is on paper be put into a computer form to minimize time for changes and corrections?  Does everything need to be in duplicates?  Will scanning some items cut down on cost or repetitiveness?  For example, if you have a form that has 3 or 4 copies, if you scanned it, would that save you money having it made and eliminate having to file it?  Consider all the paperwork in the office and those items touched multiple times by multiple individuals.  Figure out how many steps it takes for that piece of paper to get to its final destination.  Reducing those steps will allow someone to be more productive. 
 Maybe it is space you need; rearranging the office for easier flow will also help increase productivity.  If employees feel cramped or uncomfortable their productivity suffers.  Sometimes it is the desk area that needs to be organized.  If one or two employees need some assistance with their area, hire someone to help them.  Sometimes it is just an issue with how to keep things organized and what to keep that makes a desk a mess.   Spending a few hundred dollars will save you much more in the end with a higher level of productivity from the employee.  If the desk area problem seems to be with everyone in the office, try cubicles or attach a hutch on the desk for storage so the employee has more room on the desk to work.  If the desks have limited drawer space, purchase a file drawer which sometimes can be placed under the desk or on the side without disturbing the room around it.



If your office supply storage room is overwhelming, take a few employees away from their desk for a couple hours to arrange it better.  Think of the time and money you will save if your employees are not spending all their time looking for supplies or reordering because the items cannot be located.   Do not purchase more than you can store.  Most office supply companies can deliver items within 24 hours. Think of the money that your company is losing because your employees are less productive than they could be by just organizing the processes in the office or organizing their work space.
Be sure to visit my website for more ideas. http://www.transformareorganizing.com

Tuesday, January 19, 2016

5 Tips to Help Find What You Need

If the lights were out at your house and it was dark outside, would you be able to find the flashlight?  When your space is organized you can and will find anything and everything you need even in the dark.  As Benjamin Franklin said, "A Place for Everything, Everything in it's Place"
I was working with a client who was trying to organize his space and he said he could always find the flashlight as his moms house because it has been in the same place for 36 years. 
Tip 1 is to have a home for everything that makes sense for you.  For instance, I keep my hair products and in the bathroom but I have some clients who keep their small girls hair products in the kitchen area.  That is what works for them. 
Tip 2 is to label the area or container so everyone knows what goes there and can put it back after they use it.  I can organize anything, but if I do not label the area, how will everyone else know where it goes?
Tip 3 is make sure the time is taken to put those items away.  So many times, someone takes an item out, uses it but does not take the time to put it back.  I tell my clients to have everyone take 10 minutes each night to put away anything they used so they can find it next time. 
Tip 4 is put like things together.  I usually find the same items in multiple places because my client could not find it, so they bought a new one. 
Tip 5 is to purge as often as possible.  The more you purge, the more room you will have to put the items you really want. 

For more tips and a look at some of my work, visit my website at www.transformareorganizing.com